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  • Archives & Special Collections Manager - The Western Reserve Historical Society/ Cleveland History Center Library - Cleveland, OH

Archives & Special Collections Manager - The Western Reserve Historical Society/ Cleveland History Center Library - Cleveland, OH

  • 16 Dec 2015 10:45 AM
    Message # 3701576
    ALHFAM Webmaster (Administrator)

    Archives & Special Collections Manager
    The Western Reserve Historical Society/
    Cleveland History Center – Library
    Cleveland, OH

    Responsibility: Responsible to the Director of the Library

    Classification:   This position is classified as full-time, professional and is exempt from overtime compensation.

    Supervision:  Supervises all staff, interns and volunteers of the Archives and Special Collections program, including archivists, processors, curators, and technicians.


    1. Provide leadership and supervision of day to day activities in Archives and Special Collections program – including cultivating, collecting, processing, organizing, preserving and making accessible collections of rare books, manuscripts, archives, photographs, digital collections and other rare and special material in alignment with the WRHS strategic vision and goals
    2. Work in cross-functional teams to support and strengthen all services of the Library and Institution. Lead cultivation and ongoing stewardship efforts with potential and current donors – including communication and coordination through all phases of the process with WRHS Development and Executive staff.
    3. Foster diverse professional and educational environment and workplace, including the ability to collaborate with a diverse donor base, WRHS staff, other museum professionals, researchers and students.   Serves as staff liaison to ethnic community auxiliary and volunteer groups.
    4. Maintain professional standards for work environment and records of collections – including deed of gifts, stewardship, processing, storage, et cetera
    5. Manages and oversees the recruitment and training of staff, volunteers and interns.
    6. Determine work priorities of staff in alignment with WRHS strategic vision and goals.
    7. Actively involved in fundraising, as well as grant writing, implementation, and reporting.  Works to identify new sources of funding for projects that enhance use of special collections and the archival program.
    8. Serves as the institutional archivist, developing, implementing and managing WRHS’s program for preserving WRHS’s permanently valuable records and documents, in consultation with Human Resources and Senior Leadership Team, including document retention policies and procedures and born digital materials.
    9. Supports and contributes ideas, content, and other information to the WRHS website.
    10. Develops, implements, and manages the archives and special collections outreach activities.
    11. Collaborates with the Cataloging staff and WRHS IT systems manager to insure the accurate and timely entry of catalog data for archival collections in the Library’s online cataloging system and with OCLC.
    12. Occasional evening and weekend hours will be necessary to accommodate institutional events and needs.
    13. Undertakes other duties as assigned by direct supervisor.


    1. Outstanding analytical, organizational, project, and time management skills and the ability to lead multiple projects simultaneously
    2. Capacity to thrive in the face-paced, future-oriented environment and to respond effectively to strategic priorities and tactical needs
    3. Evidence of active membership, participation and involvement in professional and scholarly associations –commitment to stewarding professional standards and involvement.
    4. Ability to be proactive, flexible, and collaborative in order to accomplish library and institutional goals.
    5. Demonstrated success in cultivating and stewarding community relationships
    6. Excellent written, verbal skills and strong interpersonal skills.
    7. Two years minimum supervisory experience of full time employees.
    8. Successful completion of a background check and drug screening
    9. Public speaking is a customary duty of the position, and essential to outreach efforts.
    10. Demonstrated proficiency and capability with information technology systems in the context of a special collections library and archival program.  Familiarity with digital collections and management platforms, document imaging and conversion systems, metadata standards, electronic records preservation activities, database management, and Internet access issues.
    11. Experience with legal and ethical standards associated with archival and manuscripts collections.
    12. Must possess a valid driver’s license and be willing to travel locally. 
    13. Requires prolonged sitting (chiefly at a computer terminal).  Some bending, stooping, and stretching.  Occasionally may require lifting up to 50 pounds.
    14. Education – MLIS with an emphasis on archives, manuscripts and special collections libraries.
    15. Experience in an archival or manuscripts repository with senior supervisory experience
    To Apply: Forward your resume and cover letter to jwaterman@wrhs.org

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